Organizing a corporate event or company party requires a great deal of experience and attention to detail. The more guests you have, the more you need to ensure everyone feels taken care of. If you can impress your attendees, the event will positively reflect on your company’s image. Whether you’re a seasoned planner or organizing your first event, here are 7 essential tips to ensure everything goes off without a hitch:
1. Understand the Event’s Objective
2. Choose the Right Room Size and Layout
Once you know the number of attendees, it’s time to select an appropriately sized room and layout. A good event space should match your guest count—too small, and it feels cramped; too large, and it feels empty, which may dampen the energy of the event.
Here are five common room layouts:
- Theatre: A stage at the front with a screen, podium, and chairs for speakers, followed by rows of chairs for attendees. Ideal for presentations or lectures with a single focal point.
- Classroom: Similar to Theatre but with tables between rows for note-taking or placing materials—great for training sessions or seminars.
- U-shape: Tables arranged in a U-shape, allowing the speaker to walk around and interact closely with participants.
- Boardroom: Tables joined together or a single large table with surrounding chairs—encourages discussion and face-to-face interaction.
- Banquet: Round tables that seat 6–8 people, perfect for meals, workshops, or group-based activities.
- Kum Pa Nee room – Ideal for Classroom setup
- Kum Ma Jon room – Perfect for U-shape meetings
- Samranrath 2 – Best for Boardroom style
- Samranrath 1 and Yen Ner Run room – Great for large Banquet-style gatherings
3. Choose a Memorable Venue
The venue plays a vital role in creating a positive impression, especially for corporate events. Look for a location that’s easy to access, with a relaxing, scenic, and green environment. Such an atmosphere helps employees feel appreciated and more engaged during the event.
Kalanan Riverside Resort makes an ideal choice. Located by the Chao Phraya River, the resort features timeless architecture, riverside views, and lush green surroundings. Natural lighting and photogenic spaces help guests create lasting memories and connect more easily with one another.
4. Review the Dining Options and Facilities
Food and amenities are key to a smooth event. When booking a hotel banquet room, ask about the food and beverage options—what’s included, how many servings, and whether you can sample the menu in advance. Also, take a tour of the hotel’s dining facilities when visiting the venue.
Make sure the facilities align with the event’s purpose. For example, meetings require full AV support, high-quality sound systems, clear projection screens, reliable Wi-Fi, and on-site technical staff to assist in case of any issues. Communicate these needs clearly with the hotel team and follow up as needed.
5. Don’t Overlook Parking
Parking often gets overlooked until the day of the event—when it’s too late. Insufficient parking can lead to confusion and frustration. Check the parking capacity in advance. If parking is far from the venue, ask whether the hotel provides shuttle services and how efficiently they can accommodate guests.
6. Ensure On-Site Assistance Is Available
Even with thorough planning, unexpected issues can arise. Make sure the hotel provides an event coordinator or staff support during the event who can step in quickly if anything goes wrong.
7. Evaluate Event Packages and Promotions
Most hotels offer event packages tailored for different types of events. At Kalanan Riverside Resort, we provide a range of meeting packages—whether for government agencies, corporate companies, or general business gatherings. These packages include detailed offerings such as meals, welcome signage, stage decorations, backdrops, and more. You can also customize the package to fit your event’s specific needs and budget.
Ready to Plan Your Event?
If you’re interested in visiting the venue or want more details, explore our meeting room options and packages here, or contact our event team directly via LINE: https://lin.ee/rgMaN9oD or call 02 584 2222.
